Company: MA Office for Victim Assistance (MOVA)

Job description:

About MOVA

MOVA is an independent state agency governed by the Victim and Witness Assistance Board.  MOVA strives to advance victim rights by ensuring all victim and survivors of crime across the Commonwealth are supported and empowered through access to high-quality services that are trauma-informed, culturally responsive, and reflective of diverse communities.  MOVA achieves this through survivor-informed work, advocacy for enhanced victim rights and services, partnerships with agencies and individuals, and a commitment to providing funding and services for underserved and marginalized communities.

Job Overview

MOVA is seeking a detail-oriented, organized, mission-driven finance professional to join our Fiscal & Operations team. Reporting to the Senior Fiscal Manager, the Fiscal Specialist assists in the execution of day-to-day financial and payroll activities through multiple funding streams which support MOVA’s funded programs and stakeholders. The Fiscal Specialist must be self-motivated, technically savvy, a strong communicator, and have experience working on financial/accounting activities such as billing, purchasing, financial reporting, reconciliations, and payroll administration.

Responsibilities

Fiscal Administration:

  • Utilize the Massachusetts Management and Accounting Reporting System (MMARS) to process and administer financial transactions
    • Maintain accurate record keeping for reimbursements and payments to sub-recipients and vendors
    • Communicate with Comptroller’s Office to resolve issues
    • Assist the Senior Fiscal Manager and Chief Fiscal Officer in fiscal close/open activities
    • Maintain and troubleshoot relevant Access databases and MS Excel spreadsheets

 Grant Award Administration:

  • Review, certify, and process sub-recipient monthly and quarterly grants invoices; review and resolve disputed invoices
  • Support post award activities in the federal SARS (Sub-grant Award Report System) and Grants Management System (GMS)
  • Assist with the creation and validation of sub-recipient contracts, ISAs, reimbursement invoices, and other documents related to various federal grants and state funds in MMARS
  • Serve as Grants financial contact for sub-recipients on payment issues and audit information requests
  • Assist in year-end projected reversion reports in coordination with Program Coordinators

Payroll

  • Serve as the lead for agency payroll administration
  • Create and modify employee profiles in payroll systems and ensure accuracy and timeliness
  • Lead employee payroll, time and attendance, and IT onboarding and offboarding
  • Serve as the agency liaison to the Department of Paid Family and Medical Leave and manage all PFML transactions
  • Maintain accurate and up-to-date payroll and time and attendance records
  • Respond to employment verifications for current and former employees

Accounts Payable/Receivable:

  • Process the timely payment of purchase orders and invoices
  • Manage and reconcile administrative billing accounts

Budgeting:

  • Support the management and creation of internal agency and external grant funding budgets and forecasts
  • Assist in budget amendment process as determined by the Grants Administration Team

Qualifications

  • Bachelor’s degree and a minimum of three years relevant experience; additional years of experience may substitute for a degree
  • Knowledge and experience in accounting/finance
  • In-depth knowledge of MS Office Suite, including proficiency with Excel
  • Proficiency with financial accounting systems; experience with MMARS preferred
  • Experience with payroll administration; experience with HR/CMS (PeopleSoft) preferred
  • Knowledge of state budgetary and accounting procedures
  • Ability to maintain accurate records and prepare financial reports
  • Proven ability to handle confidential information with the utmost discretion
  • Ability to multi-task
  • Exceptional attention to detail and overall organizational skills
  • Ability to establish and meet deadlines consistently and effectively problem-solve
  • Commitment to furthering the agency’s overall mission
  • Valid driver’s license and ability to travel within Massachusetts

Additional Information

  • Submit cover letter, resume, and any accommodation requests to MOVAHR@mass.gov
  • MOVA is an equal opportunity employer and strives to ensure that those working in our office reflect the diversity of the communities we serve. MOVA encourages applicants from a broad spectrum of backgrounds to apply for positions
  • Non-managerial, non-exempt position
  • Salary range of $55,000 – $62,000 annually
  • As a condition of employment, successful applicants will be required to have received COVID-19 vaccinations or an approved exemption as of their start date
  • Position is primarily work from home with occasional travel throughout MA, including to MOVA office locations in Boston and Northampton. Regular (biweekly) travel to Boston required.

Job type: Full Time


Fully remote: Hybrid

Salary range: $55,000 – $62,000

Location: Boston Massachusetts

Apply: MOVAHR@mass.gov

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