Company: City of Somerville

Job description:

Reporting to the Director of Communications and Community Engagement (CCE), the CCE Financial Analyst is a new position within a collaborative, motivated team working daily to inform and engage the Somerville community and connect residents to civic opportunities and services. The Financial Analyst is responsible for the financial accounting and processes of the department, which includes four divisions/budgets: Core Communications, the SomerViva Office of Immigrant Affairs, the Office of Constituent Services, and the CityTV Revolving Fund for Educational and Government Access Television. Duties include but are not limited to preparation and implementation of the four annual budgets in collaboration with the Director and Division Directors, as well as all management and oversight for accounts payable and receivable across the department. The Financial Analyst will also research large purchases; help coordinate, develop, implement, and oversee contracts including the City’s Cable Franchise Agreements; serve as grant manager for the departments including assisting with ARPA and FEMA requests and reporting functions; and will assist the Director in supervising and providing backup support for the Communications Principal Clerk, who is responsible for payroll, invoicing, and bill payments as well as other administrative tasks. This is a dynamic, multi-faceted department, and the Financial Analyst also performs all similar or related duties as they arise as directed by the Communications Director.

Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

  • Overseeing the financial work of the department.
  • Co-supervising the Principal Clerk.
  • Implementing and operating efficient, timely, and transparent financial processes for the department’s budget.
  • Applying expert-level knowledge of municipal finance operations and laws.
  • Conducting administrative responsibilities for the department.
  • Creating effective and concise presentations of data.
  • Preparing and maintaining the departmental budgets in collaboration with Directors.
  • Functioning as the Grant Manager.
  • Providing training and support to staff.
  • Overseeing the day-to-day financial reporting, accounts payable and receivables.
  • Researching large purchases and coordinating contract information.
  • Overseeing payroll and attendance for accuracy and completion.
  • Reviewing monthly budget reports and processing payments.
  • Liaising between departments, including but not limited to the Finance and Auditing Department, the Purchasing Department, the Payroll Department, and others.
  • Assisting staff in the performance of their duties as necessary.
  • Attending staff and occasional City Council meetings.
  • Data gathering, monitoring, and evaluation.
  • Maintaining and creating optimal record keeping.
  • Developing financial analysis.
  • Monitoring delivery, financial performance, and the completion of projects.
  • Other duties may be assigned to meet business needs.

Recommended Minimum Qualifications:

Education and Experience:

Bachelor’s degree and a minimum of five (5) years of experience in Finance, Accounting, Grants Management, Payroll, Operations; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. Master’s degree preferred.

Knowledge, Abilities and Skill:

  • Knowledge: Advanced knowledge of budgetary principles, financial management, invoicing, bill processing, grants management, contracting, vendor management, and payroll management. Understanding and experience in ensuring the proper financial operation of a complex organization with multiple budgets, contracts, and external vendors. Knowledge of how to prepare, interpret, and analyze financial statements, invoices, contracts, and grant requirements. Knowledge of state procurement laws and municipal operations, or proven ability to acquire such knowledge. Data management and analysis practices and techniques.
  • Ability: Work independently; manage multiple tasks efficiently, prioritize, and balance short- and long-term responsibilities; carry out assignments to completion in an efficient and accurate manner; communicate and collaborate with executive-level individuals; communicate clearly and often both verbally and in writing; learn new concepts quickly; collaborate; be self-motivated and organized; handle problems and emergencies; maintain confidential information; operate a computer; and maintain, manage, and organize records.
  • Skill: Proficient in operating personal computers and applicable word processing, spreadsheet, and statistical analysis applications, specifically MS Excel or other data analysis and visualization tools, such as Office365 apps and others; proficient written and oral communication, facilitation, and public speaking skills; excellent data analysis, database development and management, problem solving. Experience with Office365, Munis, and MinuteTraq are preferred but not required.

Work Environment:

Environment The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required occasionally (mainly during budget season) to work beyond normal business hours to attend evening meetings or complete work assignments.

Physical and Mental Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Skills:
Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. May also be some occasional lifting of objects such as office equipment and computer paper (up to 30 lbs.)

Motor Skills:
Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.

Visual Skills:
Visual demands require constantly reading documents for general understanding and analytical purposes.

Hours: Full-Time
Union: Non-Union

Job type: Full Time

Fully remote: No

Salary range: $81,182.41 annualized + benefits

Location: Somerville Massachusetts


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