Company: City of Somerville

Job description:

The Emergency Management Project Manager will lead projects to acquire the emergency response equipment, develop training initiatives, and conduct exercises. They will work with city departments like police, fire, public works, and health regularly to convert their needs into new emergency management capabilities. They will play a significant role in the design and implementation of a new state-of-the-art integrated emergency operations center and emergency communications center within the proposed Somerville Public Safety Building. They will work on numerous initiatives simultaneously, have an eye for detail in keeping projects on time and within budget, and will collaborate with emergency management and response professionals from Somerville and across the region. The position is expected to be on-call and respond to emergencies outside of normal business hours.

Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

  • Lead interdepartmental teams to complete assigned emergency management projects on time, to specifications, within budget, and with accuracy and efficiency.
  • Outline the tasks involved in the projects and delegate accordingly.
  • Conduct cost analysis, estimating expected costs for the projects.
  • Prepare and implement budgets based on cost estimates.
  • Conduct risk assessments; report identified risks to management; provide recommendations for mitigation of risk (including termination of a project if appropriate).
  • Address questions, concerns, and/or complaints throughout each project life cycle.
  • Act as a liaison between City, stakeholders, and vendors.
  • Manage, organize, coordinate and monitor activities of consultants, professionals, contractors, City staff, outside agencies and other project professionals to ensure that projects are designed, conducted and completed in accordance with goals established by management with respect to quality of work, schedule and budget.
  • Ensure compliance with all applicable federal, state, local, and contractual codes, laws, rules, regulations, standards, specifications, policies, procedures, general orders and best practices; initiate any actions necessary to correct deviations or violations
  • Lead project research and design for emergency management & communications initiatives
  • Manage the application, documentation, status reporting, and closeout for numerous homeland security and emergency management grant programs including the Emergency Management Performance Grant (EMPG), Urban Area Security Initiative (UASI), Hazardous Materials Emergency Preparedness (HMEP), and Citizen Corps Program (CCP) grants.
  • Manage projects through the public procurement process including the crafting of specifications, scopes of services/work, and procurement and contract documentation, and supporting bidding and other procurement processes in collaboration with the Procurement and Contracting Services (PCS) Department
  • Review and approve Amendments and Change Orders on projects.
  • Review and approve Contractors’ Certificates for Payment and/or consultant invoices.
  • Analyze and prepare written reports on program and project performance using quantitative and qualitative analyses and other project management techniques.
  • Demonstrate continuous effort to improve operations, decrease turnaround times, and streamline work processes.
  • Identify and propose emergency planning, equipment, training, and exercise projects based on feedback from stakeholders and in alignment with Somerville’s emergency management strategy
  • Prepare for and attend public meetings, City Council committees, and regulatory body hearings outside of regular work hours.
  • Serve in a key emergency management role during incidents, emergencies and disasters of all types and sizes. At times response to the scene may be required.
  • Perform other related duties as assigned.

Recommended Minimum Qualifications:

Education and Experience:

  • Bachelor’s degree from an accredited college or university with major course work in emergency management, public administration, business administration, public safety, public health, or related field with three to five (3-5) years of related work experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the responsibilities of the job.
  • Valid Massachusetts Class D driver’s license

Preferred Qualifications:

  • Master’s degree from an accredited college or university with major course work in emergency management, public administration, business administration, public safety, public health, or related field with five to seven (5-7) years of related work experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the responsibilities of the job.
  • Completion of the following job-related professional development certifications and courses, which will be funded by the City if not already obtained:
    • International Association of Emergency Managers (IAEM) Certified Emergency Manager (CEM) (or Massachusetts equivalent certification)
    • Completion of FEMA Independent Study Courses: Professional Development Series, IS-100, IS-200, IS-700, IS-800, and IS-2200
    • Completion of classroom courses: G-300 (ICS 300), G-400 (ICS 400), and G-2300
    • Completion of the National Emergency Management Basic Academy, Advanced Academy, or other emergency management certifications
    • Completion of Google Project Management Certificate
    • Project Management Institute (PMI) Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or other project management certifications

Knowledge, Abilities and Skill:

Knowledge:

  • Knowledge of applicable industry standards and best practices
  • Knowledge of principles and practices of project management, work breakdown structures, communications planning, team management, scheduling, budgeting, accounting and finance methods
  • Knowledge of principles, practices, and functions of emergency management
  • Knowledge of local, state and federal funding mechanisms for homeland security, emergency management, and emergency communications projects including Emergency Management Performance Grant (EMPG), Urban Area Security Initiative (UASI), Hazardous Materials Emergency Planning (HMEP), Citizen Corps Program (CCP), Public Health Emergency Preparedness (PHEP), and State 911 Grants
  • Knowledge of procurement procedures and requirements Chapter 30B of the Massachusetts General Laws, the Uniform Procurement Act
  • Knowledge of contract management
  • Knowledge of common emergency management, emergency communications, and security technologies and systems
  • Knowledge of exercise design, conduct, and evaluation
  • Knowledge of training program design, execution, and evaluation
  • Knowledge of or experience with construction project management, with emphasis on emergency communications center and emergency operations center design and build out preferred
  • Knowledge of or experience with information technology/communications system project management, with emphasis on public safety radio systems and 911 center systems preferred

Ability:

  • Ability to safely operate an emergency vehicle
  • Ability to produce written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar
  • Ability to use and navigate a computer, tablet and other standard office hardware/software
  • Ability to gather, evaluate and interpret data
  • Ability to conduct independent research
  • Ability to manage multiple projects of various complexities with competing interest and multiple funding sources and work effectively with a diverse group of stakeholders such as public officials, groups and businesses
  • Ability to communicate effectively verbally and in writing with state and federal agencies, stakeholders, contractors, supervisors, peers in multiple City Departments, and the general public
  • Ability to interpret information accurately and make decisions according to existing laws, regulations and policies; ability to manage multiple projects

Skill:

  • Demonstrated leadership and communication skills
  • Strong analytical, writing, and speaking skills
  • Software skills including Microsoft Office 365 and various complex web-based menu driven programs
  • Strong time management skills
  • Organizational and project management skills
  • Excellent meeting facilitation and public presentation skills

Work Environment:

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements.  Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.  Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.

Physical and Mental Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Skills:

Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing.  May also be some occasional lifting of objects such as office equipment and computer paper (up to 30 lbs.)

Motor Skills:

Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.

Visual Skills:

Visual demands require constantly reading documents for general understanding and analytical purposes.

Hours: Full-Time
Union: Non-Union
Mandatory Requirements: Pre-employment driving history check with a drug screening / physical

Job type: Full Time


Fully remote: No

Salary range: $81,182.41 annualized + benefits

Location: Somerville Massachusetts

Apply: https://cityofsomerville.applytojob.com/apply/JvQRNhzqVy/Emergency-Management-Project-Manager

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