Company: Office of the State Comptroller

Job description:

About the Office of the Comptroller

The Office of the Comptroller of the Commonwealth of Massachusetts (CTR) is an independent and apolitical agency charged with overseeing the Commonwealth’s financial systems, preparing the annual financial reporting, and managing the external single audit process. In fiscal year 2021 CTR oversaw approximately $95 billion in spending.  In addition, CTR oversees the Commonwealth’s General Ledger, payroll and vendor management, trains state employees on risk mitigation and operates the Commonwealth’s financial system.

As stewards of the public trust, CTR aspires to inspire confidence by maintaining our core principles: clarity, integrity, and accountability. The powers and obligations of the Office of the Comptroller are generally dictated by M.G.L. c. 7A.

Position Summary

CTR is seeking qualified candidates to fill one, full-time Auditor IV (Financial Reporting Analyst) position in the Statewide Financial Reporting and Analysis Team (SFR).  This position reports directly to the Assistant Comptroller/ Chief Financial Reporting Officer and indirectly to Deputy Chief Financial Reporting Officer.  The Auditor IV works independently and with other team members, preparing financial analysis and monthly and quarterly fund statements, all of which lead to the annual financial reports of the Commonwealth of Massachusetts: The Statutory [budgetary] Basis Financial Report (SBFR) by October 31, and the Annual Comprehensive Financial Report (ACFR) by December 31. This position is also responsible for assisting with the compilation of the Schedule of Expenditures of Federal Awards (SEFA) due March 31, 2022.

This position contributes to the preparation of other financial reports for constituents within and outside of state government.  The daily work is focused on preparing schedules in accordance with statutory regulations and Generally Accepted Accounting Principles (GAAP).

This position requires a self-starter with the following capabilities and attributes: impeccable attention to detail; superior time management and multitasking skills; ability to contribute and work productively as part of a team; positive attitude; capacity to remain flexible and learn new accounting standards as necessary; and the ability to work well under pressure.

Specific Duties Include

  • Work with the team preparing for annual SBFR and ACFR by timely conducting financial analysis, posting adjustments/ reclasses to fund statements, preparing reclasses supporting schedules, drafting GAAP journal entries, and providing audit workpapers by the required due dates.
  • Perform monthly fund analysis on assigned funds and prepare both statutory and GAAP basis fund statements in compliance with legislation and GAAP, including preparing and posting statutory and GAAP basis journal entries and reclassification adjustments to the individual fund statements.
  • For assigned funds, become an expert on the activities and requirements to serve as the primary contact for department officials.
  • Use the Commonwealth’s data warehouse (CIW), Microsoft Access and Excel and other such tools to create ad hoc and/or Comptroller’s prescribed statutory and GAAP reports in accordance with the statutory basis of accounting and GAAP standards.
  • Prepare various footnotes and/or other schedules for the Commonwealth’s two main annual financial reports, the SBFR and the ACFR.
  • Assist in the preparation of SEFA analysis for third (period 9) and fourth (period 12) quarters, including following up with departments to obtain information on SEFA related transactions and file correspondence accordingly.
  • Work with team members in developing, testing, and troubleshooting accounting analytics and data review.
  •  Recommend new and improved procedures, practices and policies to the state accounting system to meet departments’ report requirements and program objectives.
  • Assist state and/or independent auditors, government officials and other parties in utilizing available reports to meet their data needs and requirements.
  • Work and complete special projects by required due date that occur from time to time either from outside requests or members of the Comptroller Leadership Team.
  • Working with team’s leadership and colleagues, participate in the team’s cross training, knowledge transfer, disaster recovery, risk assessment and internal control review initiatives and objectives.
  • All employees of CTR may be asked to engage in other assignments on an as needed basis.

Required Qualifications

This position requires a motivated self-starter with knowledge, skills, capabilities, and attributes that include:

  • Thorough knowledge of Governmental Accounting, GAAP and/or strong accounting background
  • Ability to work both independently and in a team setting with financial reporting and analysis personnel.
  • Ability to accurately and timely research, review and/or compile data for audit and/or compliance purposes
  • Proven ability to solve complex financial reporting and data issues on a timely basis
  • Strong oral and written communication skills and demonstrated ability to communicate effectively, make presentations to members of CTR Leadership, and/or prepare reports for management control purposes.
  • Ability to read and interpret rules, regulations and legislation affecting Comptroller and SFR functions and activities
  • Ability to write concisely to express thoughts clearly, and to develop ideas in a logical sequence,
  • Ability to gather information by examining records and documents, and by asking questions, as appropriate and necessary,
  • Ability to assemble items of information in accordance with established procedures,
  • Solid and experienced user of Microsoft Office Suite of tools including Word, Excel, PowerPoint, Outlook, and related software,
  • Demonstrated strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail,
  • Ability to work independently to accomplish tasks,
  • Ability to work with other team members in a dynamic work environment,
  • Ability to work with multiple and changing priorities,
  • Excellent oral and written communication skills,
  • Superior time management,
  • Ability to keep in mind unresolved matters, work to resolve them, and/or recall them when follow-up information comes in or to follow-up when no response is received from initial inquiry,
  • Demonstrated ability to exercise sound judgement,
  • Ability to contribute effectively to the overall CTR work environment in a positive, respectful, and cooperative fashion,
  • Ability to contribute and work productively as part of a team and equally as an individual contributor.
  • Ability to understand and apply pertinent state/federal laws, rules and regulations.
  • Ability to be flexible and adapt to process change
  • The ability to work nights and weekends during the financial reporting cycle (September through December).

Preferred Qualifications

  • CPA certification or will have completed sections of the CPA Exam and be working toward completion.
  • Demonstrated experience in governmental financial reporting with an emphasis on data modeling, accounting or auditing, with exposure to the State accounting system, MMARS, or a similar enterprise system preferred.
  • Advanced Microsoft Excel user: demonstrated ability to create spreadsheets that incorporate advanced Excel features and formulas

Minimum Entrance Requirements

Applicants must have at least (A) four years of full-time, or equivalent part-time professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity or (C) any equivalent combination of the required experience and the substitutions below:

Substitutions

A Bachelor’s degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.*

A Graduate degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.  NOTE: educational substitutions will only be permitted for a maximum of two years of the required (A) experience.  No substitutions will be allowed for the required (B) experience.

Salary Range

NAGE- Unit 6/Grade 15: $ 71,428.50 – $ 102,981.06

This position is a subject to the Unit 6 Collective Bargaining Agreement between the Commonwealth of Massachusetts and the National Association of Government Employees (NAGE). The range is based upon a series of steps. Any potential offer is determined based upon an analysis of the minimum entrance requirements, the candidate’s relevant work experience and educational achievement level

Benefits Package

CTR is pleased to offer a comprehensive benefits package to its employees. The specific components and eligibility may vary based upon position classification, hours worked per week and other variables. Therefore, specific benefits for this position may be discussed as part of the interview and offer process.

The overall benefits available include paid vacation, sick and personal leave time, health, dental and

vision insurance through the Commonwealth’s Group Insurance, and optional pre-tax Health Savings Account plans. Details of the various plans and the cost split between employer and employee may be reviewed by looking at the Group Insurance website, https://www.mass.gov/orgs/group-insurance- commission and/or as part of the interview process.

CTR employees also participate in the Commonwealth’s State Retirement Plan, which may become a Defined Benefit Plan for those that both vest and subsequently retire from State service. Follow this link for additional retirement information: http://www.mass.gov/treasury/retirement/state-board-of-retire/

In addition, CTR provides employees the opportunity to elect life insurance, long term disability insurance, deferred compensation savings, tuition remission, pre-tax commuter account plans, along with other programs. This position may be eligible for the federal Public Service Loan Forgiveness (PSLF) program administered by the Federal Government.

CTR Hybrid Work Model

CTR began operating its hybrid work model on November 1, 2021.  Under this policy, employees are currently required to work a minimum of four business days per month (two set by management and two set by the employee) on-site at CTR’s Boston office and may work remotely the remainder of the time at a location approved by their supervisor, so long as they comply with the requirements of the telework policy.  Under this policy, all employees must be able to report to the Boston office with little or no notice, even including the same workday should an exigent circumstance arise. Therefore, a reasonable proximity to the office is necessary. CTR does not reimburse for employees to travel to the office.

In addition, the successful candidate may be required to work primarily on site in Boston during the initial training and orientation period and/or for certain positions a primarily on-site role may be necessary.

Hours

Hours of work are Monday through Friday, except for holidays, on a full-time basis, with a compensated workday of 7.5 hours per day (37.5 hours per week). A selected candidate’s exact schedule may be set with the direct supervisor.  Overtime, night, and weekend work schedules will be set with the position’s direct supervisor. It is expected this position will have periods of extended/overtime hours during the financial reporting cycle (September – December).

COVID-19 Vaccination Requirement

The successful applicant will be required to have received the full required regimen of vaccine doses of a COVID-19 vaccine (two doses of the Pfizer/Moderna vaccine or one dose of the Johnson & Johnson vaccine) prior to their start date, and may be required to demonstrate that they continue to maintain COVID-19 vaccination boosters in accordance with updated public health recommendations or policies that may be adopted by the Office of the Comptroller (e.g., staff shall obtain all recommended boosters.)  Applicants who request to be exempt from the requirement for COVID-19 vaccination due to a documented medical condition that makes vaccination medically contraindicated or based on a sincerely held religious beliefs must obtain approval for such an exemption from the Office of the Comptroller before their start date.

Details relating to how to comply with this requirement which includes weekly testing may be discussed with CTR’s Chief Human Resources Officer during the selection process.

Commitment to Diversity

CTR is committed to building a diverse staff across the entire agency and at all levels.

THE OFFICE OF THE COMPTROLLER IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Application Process

CTR encourages interested candidates that meet the minimum entrance requirements and qualifications to apply for this position.

Interested candidates must submit their materials electronically, by e-mail no later than 5:00 pm, on February 23, 2023.

Submissions should include the following:

  • a letter of intent/cover letter
  • resume
  • three business writing samples
  • three professional references

Please include position title and posting number in the subject line of your submission.  Your application package should be submitted to CTR-HR@mass.gov.

Submissions will be reviewed on a rolling basis. Late submissions may be considered solely at the discretion of CTR.

Required Background Check – Including Tax Compliance

CTR requires a background check on all prospective employees as a condition of employment.

Candidates should know that the background check is not initiated until:

  1. A candidate is invited to a second or subsequent interview and
  2. The candidate has signed the Background Check Authorization Form and related releases.

This background check includes:

  • a Criminal Offender Record Information (CORI)
  • Federal IRS tax compliance
  • Commonwealth Department of Revenue state tax compliance

Candidates with advanced degrees and professional licenses may have these credentials verified.

Individuals other than those references provided by a candidate may be contacted in the course of completing a full background and qualification check.

 Further Information

Please visit https://www.macomptroller.org for more information about the Office of the Comptroller.

Job type: Full Time

Fully remote: Hybrid

Salary range: $71,428.50 – 102,981.06

Location: 1 Ashburtoon Place, 9th Floor McCormack Building Massachusetts

Apply: CTR-HR@mass.gov

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